Information for employers and students utilizing third party sponsorship
Sponsored students are those for whom an agency outside the university is paying student fees. This usually is an employer but includes government agencies, Vocational Rehabilitation, Military branches, foreign governments, Trusts, 529 Plans and other such funding sources.
Students or organizations who have questions regarding the sponsor process or would like to set-up a sponsor account can contact us by email at firstname.lastname@example.org.
To initiate the sponsor process, students (or organizations) must submit a financial voucher or other documentation from the sponsoring agency indicating what portion of their tuition and fees should be billed to the sponsoring agency. Depending on the particular sponsor, the financial voucher may be called an authorization, letter of credit, financial guarantee or, for 529 plans, is a letter indicating how many hours the student has remaining. The financial voucher or other sponsor documentation should include, at a minimum, the following information:
Vouchers may be submitted by electronic mail to our sponsor group email account at email@example.com, by facsimile to 317.278.1579 or by U.S. mail to IUPUI Office of the Bursar, ATTN: Sponsor, PO Box 6020, Indianapolis, IN 46206-6020.
By furnishing us your voucher, you are authorizing the release of pertinent student Bursar records as required for our office to invoice your sponsor.
To avoid late fees, vouchers should be submitted to the Office of the Bursar by the due date listed on the student's bill. Vouchers that are submitted after the fourth full week of a term may be declined and returned to the student. Payment of fees by the sponsor can't be conditional upon final grades, course completion or employment status.
Within 48 hours of receipt of the voucher, the Office of the Bursar will place a credit on the student's bursar account, which will defer the student's fee payment obligation and keeping the student's bursar account in good standing. The appropriate charges are transferred to the sponsor's account and invoiced after the term's refund periods are over. The invoice is due in full approximately 30 days later. If the invoice becomes past due, the Bursar Office will continue to follow up with the sponsor to determine why there is a delay in payment. If payment is not received or the sponsor does not respond, the student will receive an email to their university email account. In order for the student account to remain in good standing, the sponsor must pay or contact us within 14 days. At this point, the student should follow up with the sponsor to determine why the sponsor has not paid. In most cases, the sponsor needs additional information from the student.
Due to the nature of the sponsor process, most sponsor credit adjustments or cancellations happen late in the semester, once the Bursar Office has exhausted all efforts to collect the balance. It is important for sponsored students to monitor their university email as that is the official means of communication for the university. A credit on the student's bursar account does not mean the sponsor has fulfilled their obligation.
Failure on the part of the sponsor to pay shall result in charges reverting back to the student's bursar account. Often this results in a past due balance on the student's account, subject to late fees and service restrictions at the University. IUPUI reserves the right to decline further authorizations from the sponsor when the student's bursar account remains past due.
GoArmyEd students requesting Federal Tuition Assistance (FTA) should request an Outside Tuition Reimbursement form (OTR) from the Office of the Bursar to meet the Army's requirements for financial documentation. It is important to indicate in the OTR request that the documentation is for GoArmyEd.
The Post-9/11 GI Bill is an education benefit program established for veterans who have served on active duty after September 11, 2001. For approved programs, the Post-9/11 GI Bill will provide up to 36 months of education benefits, generally payable for 15 years following an individual’s release from active duty. The United States Department of Veterans Affairs (VA) awards education benefits on a scale from 100% to 40% depending on a Service member’s aggregate length of active duty service after 9/11/2001.
Additional funds may be available to students through the Yellow Ribbon program. The Yellow Ribbon program (YRP) provides financial assistance to nonresident students (eligible at 100%) with academic costs that exceed the coverage of the Post-9/11 GI Bill.
To initiate the certification process to use Post-9/11 GI Bill benefits, a student should submit the following documentation to the Office for Veterans and Military Personnel (OVMP):
Once the Office for Veterans and Military Personnel processes the “Veteran Request for Enrollment Certification” form, basic certification information is conveyed to the U.S. Department of Veterans Affairs and to the IUPUI Office of the Bursar. While the new certification sits in VA queues, the IUPUI Office of the Bursar places an “Estimated Post-9/11 GI Bill Credit” on the student’s bursar account to serve as a placeholder for the entitlement payment that the VA will eventually disburse to the university.
During the early stages of the Post-9/11 certification process, most students will receive a letter stating that they will not receive any funds from the Post-9/11 GI Bill for their specified academic term. Please do not be alarmed by this message. To ensure that students have ample time to adjust schedules early in the term, the Office for Veterans and Military Personnel initially only reports basic enrollment level information to the VA. By doing this, the university ensures that benefit payments are only requested for well-established course schedules.
The IUPUI Office of the Bursar uses the “Estimated Post-9/11 VA Credit” to ensure that Veteran students are not penalized for outstanding balances that will likely be satisfied by the Post-9/11 GI Bill. The estimated credit process also ensures that any refundable items (Pell Grants, student loans) are disbursed to the student in a timely manner following the same schedule as all other students at IUPUI. In most cases, the estimated credit that is placed on a student account by the IUPUI Office of the Bursar mirrors the payment received from the VA. However, there are situations where the university’s estimated credit may not match the payment disbursed by the VA. If this happens, the university will adjust our estimated credits accordingly which could create new account balances. In the event that such adjustments are made, the university will contact you via email to explain the issue.
A “Do Not Refund” hold is placed on the account of every student receiving Post-9/11 GI Bill benefits as part of an audit to regularly check the accuracy of “Estimated Post-9/11 GI Bill Credits”. The audit process is completed daily in a way that does not interrupt normal refund processes.
The most common situations that cause discrepancies between the university’s estimated credit and the actual VA payment are as follows:
For more information for Veterans Benefits and Services offered by IUPUI visit the Office for Veterans Military Personnel.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at www.benefits.va.gov/gibill.
Indiana University offers tuition benefit to eligible employees, former employees with IU Retiree Status, and former employees receiving long-term disability benefits. To determine rates, eligibility or apply for tuition benefit visit University Human Resources.